A meeting room is always bound to leave a strong impression on your clients. Clients will either have their creativity invoked, letting ideas run rampant or be shifty and continuously worry about the uncomfortableness of the room.
Here are some ways to introduce professionalism and creativity at the same time.
1. Considering Clients’ Needs
You would want your client to be as comfortable as possible. You would want to give your clients enough space so that they can maneuver themselves around the room, get up, maybe walk around and other things. It is also vital that the meeting room you have to be of ample surface area to make your clients feel safe in a group.
You must be positive about how your meeting room is supposed to be used. For example, if a screen has been set up, it is quite logical to introduce chairs that swivel so that your clients can turn freely and face the screen.
When considering tables and surfaces, you must consider not only the size but the usage as well. Ask yourself this question. Will the clients be primarily standing or sitting?
You could also incorporate sufficient numbers of charging points for laptops and phones not just for the clients but the attendees as well.
Try acquiring a roundtable for the room so that all the clients are visible to each other especially when a discussion is being conducted.
3. Décor and Design
The best meeting room is supposed to represent what the company is all about ideally. If your company has a playful image, go for a quirky design. On the other hand, if your company has a more refined and dignified image, the plan should reflect that as well.
3d acoustic wall panels allow you to combine basic 3D shapes onto a sheet that can form one wall of the meeting room.
The ceiling should be considered to be of paramount importance. You can go for a soothing and professional outlook while designing it. You could use acoustic ceiling products which add to sound stability. Try installing fabric wrapped ceiling panels or noise reducing wall hangings for the intended effect. Textile wall panels would also facilitate a sense of professionalism and create a soothing effect that would help your clients; minds at ease.
One of the main objects of oversight in a meeting room is its acoustics. Unwanted sound effects like the scraping of chairs, feedback from microphones and unnecessary echoing tend to creep into the mix when this factor is not taken into the equation when designing a meeting room.
Thankfully, acoustic control is available in an assortment of options for the regular customer. Wall mounted, and ceiling mounted baffles are effective to maintain the level and quality of acoustics that you desire.
Ceiling mounted wall panels integrate a calming experience into any room and have a utilitarian purpose of sound absorption and noise reduction. You can also opt for acoustical ceiling mounted baffles that are keen on litany and cadence. Enhancing the close-knit space as a whole, this can be a great option to secure the comfort of your clients.
You could also use noise canceling foam for walls in the form of noise canceling foam squares.
As the human race is becoming more and more compatible with having a digital lifestyle, you should adopt a similar strain of thought when designing a meeting room. Communication devices and screens/displays are core aspects to be included. You have to ask the question of how said technology needs to be used. Rooms should be structured according to their purpose; meaning that, one type of meeting room would be adequately designed with just a whiteboard while another could be adequately equipped with advanced teleconferencing tools.
Digital exhibits outside the meeting rooms and room-occupancy detectors could help categorize that room and improve productivity on a holistic level.
The meeting room experience is highly influenced by lighting. If you install soft lights, there is a chance that it will make your clients drowsy while on the other hand, hard striking lighting could add to the discomfort of your clients.
You must once again understand the purpose of the meeting room that you are designing to successfully integrate lighting requirements into your room.
Cozy spaces can be provided with soft lighting while large boardrooms would require more lighting than usual. Dimming lights also need to be installed if a projector is going to be used.
You should also keep in mind the factor of natural light. Get blinds on your windows and softer lights if the room is privy to an overabundance of natural light already.
You need to create a comfort zone for your client first and foremost. Get a mini refrigerator so that your clients can grab a drink or a bite to eat whenever they please. Invest in a wet umbrella stand for rainy days. Put a wastebasket or two in the corners so that the trash is effectively disposed of. Have stationery items ready on a side table or so for your clients to use whatever they might require.
Before calling your real clients, it’s advisable to do a Test run of the meeting room that you have designed. That way, you get an idea of how your clients would react to your choice of setting. Ultimately, keep in mind that you are creating a space where clients can come together to discuss, collaborate and brainstorm.